Below is a list of tasks and important due dates that will assist you as you plan for your participation at Learning Solutions. Please refer back to this list of deadlines or add them to your calendar to ensure the success of this partnership.
|Dates||Task||Contact / Link|
|March 10||Company Profile: Logo, URL, top five product categories & company Description.||Contact Aubrey Maxwell with questions.|
|ASAP||Booth Plan Submissions – for booths 20 x 20 or larger. GES/Fire Marshall require this.||Email plans to Aubrey Maxwell|
|March 18||Exhibitor Appointed Contractor (EAC) info due and Certificate of Liability Insurance for EAC. Find information and forms HERE.||Email info and direct questions to Libby Durfee|
|March 18||Electrical – power & lighting||Rosen Exhibitor Services|
Logo – Files must be final at this point to meet event production deadlines. Changes cannot be accommodated beyond this date.
|Email Aubrey Maxwell with questions|
|March 21||Sponsorships and Advertising/Pre-event Attendee Emails||Email Anthony Licata with questions|
|Shipments should arrive between March 21 -April 14||Advanced Shipments/GES Warehouse||GES|
|March 25||Lead Retrieval Equipment Rental||ATS|
|March 25||Hotel Discount Deadline|
|Food & Beverage (F&B) Catering Orders (optional)||Hassane Boulhane|
Convention Service and Catering Manager
|March 28||Final Opportunity: Sponsorships and Advertising/Pre-event Attendee Emails||Email Anthony Licata with questions|
|April 1||GES Ordering Discount Deadline (your furniture needs; please remember the exhibit hall is carpeted)||GES|
Internet & WiFi – optional
The event host will provide overall conference WiFi, but if you require a “critical” connection for demos or displays at your booth, we strongly suggest ordering a hard-wired connection through the 3rd party provider.
|Rosen Exhibitor Services|
|April 8||Register your team of employees who will be attending and working the event|
The exhibitor registration link will be sent to the primary contact on March 10.
Email Aubrey Maxwell with questions.
|April 13||Audio / Visual (AV) Equipment Orders||Rosen Exhibitor Services|
|April 19||Direct to show shipments (8:00am to 4:00pm ONLY)||GES|
|April 19||Exhibitor Move In 9:00am – 6:00pm|
|April 21||Exhibitor Move Out 3:00pm – 6:00pm|