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Important Due Dates

Below is a list of tasks and important due dates that will assist you as you plan for your participation at Learning Solutions. Please refer back to this list of deadlines or add them to your calendar to ensure the success of this partnership.

Due Date Task Contact
ASAP Company Profile: Logo, URL, top five product categories & company Description. This will be available in the DevLearn mobile app which will be available to attendees before, during and after the event. You should have received a welcome information with specific details. Contact Aubrey Maxwell if you did not.
Date Booth Plan Submissions – for booths 20 x 20 or larger. GES/Fire Marshall require this. Email plans to Libby Durfee
Date Exhibitor Appointed Contractor (EAC) info due Email info to Libby Durfee
Date Shipping , Drayage & Material Handling (warehouse) GES (Link to GES page)
ASAP Certificate of Liability Insurance for EAC Email to Libby Durfee
March 11 (optional) DemoFest Project Submissions Due – optional Click here for more info Email Aubrey Maxwell with additional question.
March 25 Hotel Group Discount Deadline Reserve your room
DATE Lead Retrieval Equipment Rental ATS (link to ATS info page)
DATE Register your team of employees will be attending and working the event The exhibitor registration link will be sent to the primary contact on DATE. Email Aubrey Maxwell with questions.
DATE Booth order equipment from GES / The Rosen GES (link to page) Rosen Exhibitor Services (Link to page)
DATE Audio / Visual (AV) Equipment Orders Rosen Exhibitor Services (link to page)
DATE Food & Beverage (F&B) Catering Orders (optional) Rosen Center F & B Manager Link to Rosen info??? Not sure
DATE Electrical – power & lighting Rosen Exhibitor Services (link to page)
DATE Carpet & Flooring – optional (the Expo area IS carpeted) GES (link to page)
DATE Furniture Rental GES (link to page)
DATE Graphics & Signage or Branding Needs GES (link to page)
DATE Booth order equipment from GES / The Rosen GES (link to page) Rosen Exhibitor Services (Link to page)
DATE Internet & WiFi – optional The event host will provide overall conference WiFi, but if you require a “critical” connection for demos or displays at your booth, we strongly suggest ordering a hard-wired connection through the 3rd party provider. Rosen Exhibitor Services (link to page)
DATE Logo/Company Changes Exhibitor company name & logo files must be final at this point to meet event production deadlines. Changes cannot be accommodated beyond this date. Email Aubrey Maxwell with question

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