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Important Dates
Below is a list of tasks and critical due dates that will assist you as you plan for your participation. Please refer to this list of deadlines or add them to your calendar to ensure the success of this partnership.
IMPORTANT WARNING for attendee lists & hotel rooms – The Learning Guild does not sell attendee lists. We do not authorize third-party agents to sell attendee lists or offer attendees/exhibit staff hotel rooms. Should you see offers, they are scams. The only approved party is Connections Housing, an official vendor that assists the Rosen Centre Hotel in booking rooms for attendees. Please contact Christian Keator or Anthony Licata to learn how to reach attendees via direct emails and advertising.
Friday, March 15
Company Profile: Your company’s main point of contact will be able to log in to complete your profile. You may find instructions here for managing your company profile.
Contact our customer success associate at partnerships@learningguild.com with any questions.
Friday, March 15
Booth Plan Submissions: Submit your booth plan for booths 20 x 20 or larger.
Email plans to Natalie Merkert
Friday, March 22
Freeman Ordering Discount Deadline for your furniture needs. Please remember the exhibit hall is carpeted.
Friday, March 22
Logo – Files must be final to meet event production deadlines. Changes cannot be accommodated beyond this date.
Contact our customer success associate at partnerships@learningguild.com with any questions.
Friday, March 22
Deadline for most sponsorship, advertising, and pre-event emails
Contact our sales team, Christian Keator & Anthony Licata
Friday, March 22
Exhibitor Appointed Contractor (EAC) and Certificate of Liability Insurance are due for exhibitors hiring a third-party contractor for their exhibit set up/dismantle.
Download the Learning & HR Tech Solutions EAC Form here.
Email your form and direct questions to Natalie Merkert.
March 25 – April 15
Advanced Shipments: If you plan to ship in advance, please carefully review the dates and pricing. Freeman is responsible for receiving and handling all exhibit materials and empty crates. They are responsible for managing loading docks and scheduling vehicles for the smooth and efficient move-in and move-out of the Exhibition.
Friday, March 29
Food & Beverage (F&B) Catering Orders (optional)
Email info and direct questions to Kevin Kapke at kkapke@rosencentre.com
Friday, March 29
Hotel Discount Deadline – Book your hotel rooms to ensure availability, and book early to avoid disappointment.
Late March 2024
Register your team of employees who will be attending and working the event. The exhibitor registration link will be sent to the primary contact. Online registration closes on April 17.
Contact our customer success associate at partnerships@learningguild.com with any questions.
Wednesday, April 10
Advanced Audio/Visual Equipment Orders must be placed by this date. This includes orders for flat screen displays, video playback, touchscreen monitors, computers & accessories, and audio equipment. AV Media Price List
To place an order, contact Jeff Cabral at
exhibits@avmediainc.com
Friday, April 12
Internet & Wi-Fi (optional) – The event host will provide overall conference Wi-Fi. However, if you require a “critical” connection for demos or displays at your booth, we strongly suggest ordering a hard-wired connection through a third-party provider.
Monday, April 22
Electrical – power & lighting, flipcharts, power adapters and more.
Monday, April 22
Exhibitor Move In 8:00am – 6:00pm.
Tuesday, April 23 & Wednesday, April 24
Rebook for Learning & HR Tech Solutions 2025
Contact our sales team, Christian Keator & Anthony Licata or visit the on-site sales office
Wednesday, April 24
Exhibitor Move Out 3:00pm – 8:00pm
Learning Guild event & advertising opportunities: Visit the sales team during Learning & HR Tech Solutions to learn more about our other events and discuss media and webinar options. Contact our sales team, Christian Keator, or Anthony Licata.
General questions: Contact our customer success associate at partnerships@learningguild.com.
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