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Important Dates

Below is a list of tasks and important due dates that will assist you as you plan for your participation at Learning Solutions. Please refer back to this list of deadlines or add them to your calendar to ensure the success of this partnership.

DatesTaskContact / Link
March 10Company Profile: Logo, URL, top five product categories & company Description. Contact Aubrey Maxwell with questions.
ASAPBooth Plan Submissions – for booths 20 x 20 or larger. GES/Fire Marshall require this.Email plans to Aubrey Maxwell
March 18Exhibitor Appointed Contractor (EAC) info due and Certificate of Liability Insurance for EAC. Find information and forms HERE.Email info and direct questions to Libby Durfee
March 18Electrical – power & lighting Rosen Exhibitor Services
March 21

Logo – Files must be final at this point to meet event production deadlines. Changes cannot be accommodated beyond this date.

Email Aubrey Maxwell with questions
March 21Sponsorships and Advertising/Pre-event Attendee EmailsEmail Anthony Licata with questions
Shipments should arrive between March 21 -April 14Advanced Shipments/GES WarehouseGES
March 25Lead Retrieval Equipment RentalATS
March 25Hotel Discount Deadline

Reserve your room

 Food & Beverage (F&B) Catering Orders (optional)Hassane Boulhane
Convention Service and Catering Manager
March 28Final Opportunity: Sponsorships and Advertising/Pre-event Attendee EmailsEmail Anthony Licata with questions
April 1GES Ordering Discount Deadline (your furniture needs; please remember the exhibit hall is carpeted)GES
April 3

Internet & WiFi – optional

The event host will provide overall conference WiFi, but if you require a “critical” connection for demos or displays at your booth, we strongly suggest ordering a hard-wired connection through the 3rd party provider.

Rosen Exhibitor Services
April 8Register your team of employees who will be attending and working the event

The exhibitor registration link will be sent to the primary contact on March 10.

Email Aubrey Maxwell with questions.

April 13Audio / Visual (AV) Equipment OrdersRosen Exhibitor Services
April 19Direct to show shipments (8:00am to 4:00pm ONLY)GES
April 19Exhibitor Move In 9:00am – 6:00pm 
April 21Exhibitor Move Out 3:00pm – 6:00pm 

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